Data migration that works
The migration centre supports validated imports and reconciliation for the records and billing data included in your agreed migration scope.
Product
The whole hospital, on one record.
HospaSense is a single system centered on the patient record. The front desk, consulting room, ward, pharmacy, and billing counter all read and write to one shared source.
The problem
Most hospitals run on systems that don't talk.
Registration uses one system. The lab uses another. Pharmacy keeps its own stock book, billing keeps its own ledger, and the wards run on a whiteboard. Every hand-off gets re-typed, creating delays, billing errors, and outdated records.
The cost falls on patients waiting at the counter and staff trying to help them. HospaSense connects these operations by keeping the entire hospital on one record.
The system
One record. Every department. Every location.
Register a patient once and they are known everywhere — the consulting room, the lab, the pharmacy and the billing counter all see the same record update through connected workflows. Run several sites and they roll up into one view while retaining appropriately local configuration.
Search patients, MRN, invoices, staff…
Today at a glance
Patients today
486
+38vs avg
OPD waiting
24
~12 min
Beds occupied
78%
+4%
Collection today
6.2L
+9%
OPD load by department
Live status
- ICU beds2 of 14 free
- Pharmacy stockAll items in range
- Lab turnaroundOn target
- Insurance queue6 awaiting approval
01 · Module
Patient records & EMR
A shared patient record supports participating clinical and operational departments instead of separate copies.
- One MRN per patient, with full visit and clinical history
- Documents, reports, and consent in one place, role-scoped
- QR patient identity for fast check-in
- Search and duplicate-resolution tools for registrations across locations
MRN-20481 · Anjali V.
Last visitToday
Allergies1 flagged
Linked visits7
IdentityQR verified
02 · Module
Appointments & front desk
Scheduling, OPD queues, and a command centre that keeps the front of house moving.
- Doctor schedules, slots, and online/onsite booking
- Live OPD queue shared by front desk and consulting rooms
- Command centre for multi-department booking
- Walk-in tokens that join the same queue
OPD · Today
Booked312
Waiting now24
Avg wait~12 min
No-shows4
03 · Module
Clinical care
Consultations, nursing, orders, and prescriptions on the same chart.
- Consultation notes, vitals, and nursing care
- Lab and radiology orders tied to the patient record
- PACS/DICOM viewing workflow when the imaging integration is configured
- Prescriptions that flow to the pharmacy
- Consent forms captured and stored against the visit
Consult · A-118
VitalsCaptured
LabCBC ordered
Prescription3 items
ConsentSigned
04 · Module
Emergency, OT & telemedicine
The acute side of the hospital (emergency arrivals, operating theatre, and remote consultations) on the same record.
- Emergency registration that bypasses the OPD queue, with ESI triage and automatic MEWS early-warning scores
- OT scheduling with surgeon, anesthetist, and theatre, including WHO surgical safety checklist
- Video consultations with join links through configured patient-notification channels
- Specialist referrals in and out, with printable referral letters
Emergency · Now
In department9
Critical (L1/L2)2
OT cases today6
Teleconsults3 scheduled
05 · Module
Inpatient & beds
Admissions, ward and bed management, nursing rounds, and discharge with synchronized billing.
- Admissions and bed allocation by ward
- Live occupancy and transfers
- Nursing care and orders through the stay
- Discharge that reconciles charges before the patient leaves
Ward B · IPD
Beds18 / 22
Admissions today12
Awaiting discharge3
ICU free2
06 · Module
Pharmacy & inventory
Dispensing, stock, and procurement to prevent unnoticed inventory shortages and stock expiry.
- Dispensing tied to prescriptions
- Stock with batch and expiry tracking
- Purchase orders, goods receipt, and returns
- Vendors and stock transfers across locations
Pharmacy · Stock
Items low7
Expiring ≤30d4
Open POs5
Dispensed today214
07 · Module
Billing & insurance
OP and IP billing, payments, and insurance on one ledger tied to the patient visit.
- OP and IP billing with a shared pricing catalogue
- Payments, receipts, and payment history
- Create and track insurance claims, with payer connectivity configured for your deployment
- Rejection analytics and finance exports
Billing · Today
Collected6.2L
Pending bills31
Insurance claims18
In review6
08 · Module
Workforce & hiring
Back office management for clinical staff, from recruitment through payroll.
- Recruitment: requisition to offer, flowing straight into onboarding
- Staff records, leave, and attendance from manual or configured biometric-device sources
- Shift rosters, plus credential and licence expiry alerts
- Attendance-driven payroll with statutory settings configured for your organisation
- Performance management: appraisal cycles, goals, and competency-rated reviews
Workforce & hiring
Active staff1,284
Open requisitions23
Licences expiring ≤30d5
Payroll · JuneOn track
09 · Module
Reports & analytics
Clinical, financial, and operational questions answered across every location.
- Clinical, financial, operational, and HR reports
- Hospital-wide and per-location views
- Epidemiological search across records
- Exports in the formats finance and audit expect
Reports · This month
CollectionsReady
Avg occupancy78%
Claim approval82%
ExportReady
Switching to HospaSense
Built for migration, not just new setups.
Multi-location support
Manage a single clinic or a hospital network on one platform, with permissions, pricing, and reporting configured for both central and local needs.
Flexible infrastructure options
Discuss supported cloud and on-premise deployment options for your organisation. Single sign-on, role-based access, and auditable activity history are available capabilities; your team remains responsible for its applicable compliance obligations.
See it on your own hospital's workflows.
We offer walkthroughs for your specific departments, explaining how migration works for your existing records.
Request access