Features
Capabilities, organised around hospital work.
Explore the workflows HospaSense can support across the front desk, clinical care, inpatient operations, pharmacy, billing, workforce, and reporting.
Unified patient record (EMR)One MRN with history available to the configured departments and roles.
Registration & QR identityFast check-in with a scannable patient identity.
Patient searchFind a patient by name, MRN, phone or document.
Document storageReports and consent stored against the visit, role-scoped.
Patient portalPatients access their own records and visits — and can export their full health history.
SMS / WhatsApp notificationsAppointment reminders, discharge alerts, teleconsult links and medication refill reminders.
Doctor schedules & slotsConfigurable slots per doctor and department.
Live OPD queueFront desk and consulting rooms share one queue.
Command-centre bookingBook across departments from one console.
Walk-in tokensWalk-ins join the same live queue.
Reschedule managementMove appointments without losing the thread.
Consultation notesStructured notes tied to the patient record.
Vitals & nursing careCaptured at the point of care, visible everywhere.
Lab orders & resultsOrder, track and file results against the visit.
Radiology & film listImaging orders and a working film list.
PACS & DICOM viewerPACS/DICOM viewing tools are available when the imaging integration is configured for the deployment.
PrescriptionsPrescriptions flow straight to the pharmacy.
Emergency & triageEmergency arrivals bypass the OPD queue — ESI triage levels with automatic MEWS early-warning scoring.
Operation theatreOT scheduling with surgeon, anesthetist and room — plus the WHO surgical safety checklist and post-op documentation.
TelemedicineVideo consultation workflow with configured patient-notification channels.
Referral managementOutbound and inbound specialist referrals, with printable referral letters on your letterhead.
Diet & nutritionTherapeutic diet orders for inpatients and a live kitchen board with printable order sheets.
Consent managementStandard consent templates with e-signature capture, witness recording and printable records.
SOAP AssistAI drafts the Subjective-Objective-Assessment-Plan note from the doctor's free-text transcript — reviewed and confirmed before saving.
AI Discharge InstructionsDraft patient-facing discharge instructions and a PDF for clinician review, subject to configured AI and language options.
SBAR Shift HandoffDraft an SBAR handoff brief for review by the receiving care team when the AI workflow is configured.
Triage Urgency FlagsConfigured visual urgency flags based on recorded inputs; clinical teams retain responsibility for triage decisions.
AdmissionsAdmit and assign beds in a few clicks.
Bed & ward managementLive occupancy, transfers and availability.
Nursing roundsCare and orders tracked through the stay.
Discharge with billingCharges reconciled before the patient leaves.
DispensingDispense against prescriptions, not on paper.
Stock, batch & expiryKnow what's low and what's expiring.
Purchase orders & GRNOrder and receive against POs.
Purchase returnsReturn and reconcile with vendors.
Vendors & transfersManage suppliers and move stock between sites.
OP & IP billingOne billing console for outpatient and inpatient.
Pricing catalogueShared, governed pricing across services.
Payments & historyReceipts and a full payment trail per patient.
Insurance claimsCreate and track claims, with payer connectivity configured for the deployment.
Rejection analyticsSee why claims fail and fix the pattern.
Finance exportExport in the formats finance expects.
Recruitment pipelineRequisition to offer, then straight into onboarding.
Staff directory & profilesOne record per staff member.
OnboardingBring new staff on with their record intact.
Attendance & biometricManual or biometric-device attendance across departments.
Leave managementPolicies, balances and approvals.
Shift rostersPlan coverage across wards and departments.
Credential & licence expiryTrack registrations and licences, with advance reminders.
Attendance-driven payrollPayroll reflects attendance and leave — present days and loss-of-pay.
Statutory deductions (PF / ESI / PT / TDS)Configurable to your state's current rules.
Performance managementAppraisal cycles, per-staff goals and KPIs, and competency-rated reviews.
Clinical reportsActivity and outcomes across care.
Financial reportsCollections, dues and revenue views.
Operational reportsThroughput, occupancy and utilisation.
HR reportsHeadcount, attendance and payroll views.
Epidemiological searchQuery across records for patterns.
Roles & permissionsFine-grained role-based access control.
Audit logsAuditable activity history for supported actions, subject to configured retention and access policies.
Multi-locationRun many sites on one platform.
Data migration centreValidate and reconcile agreed migration data before import.
Insurance integrationsConnect the payers you work with.
SSO & directorySAML/OIDC and directory options where configured for the organisation.
Feature availability depends on your organisation's licensed modules, configured integrations, deployment environment, and local policies. Ask us to confirm the workflow and prerequisites relevant to your team.
Evaluate the workflow
Bring the exceptions, not just the happy path.
During a walkthrough, test the real work: a duplicate registration, an appointment change, an order, a billing correction, an access decision, or a migration question. That is the clearest way to assess fit.